MANAJEMEN KEARSIPAN DI SMK 2 MEI BANDAR LAMPUNG

RIF’ATUN, NADA (2026) MANAJEMEN KEARSIPAN DI SMK 2 MEI BANDAR LAMPUNG. Diploma thesis, UIN RADEN INTAN LAMPUNG.

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Abstract

ABSTRAK Penelitian ini dilatarbelakangi oleh pentingnya manajemen kearsipan dalam mendukung kelancaran administrasi sekolah serta penyediaan informasi yang dibutuhkan dalam kegiatan pendidikan. Arsip memiliki peran penting sebagai sumber informasi, pusat ingatan organisasi, bahan pengambilan keputusan, dan bukti administrasi yang harus dikelola secara teratur agar mudah ditemukan kembali ketika diperlukan. Pengelolaan arsip yang baik dapat membantu meningkatkan efektivitas dan efisiensi pelaksanaan administrasi sekolah. SMK 2 Mei Bandar Lampung sebagai lembaga pendidikan menghasilkan berbagai jenis arsip dari kegiatan administrasi maupun pembelajaran. Dalam pelaksanaannya, pengelolaan arsip di sekolah telah dilakukan melalui beberapa tahapan, namun masih terdapat beberapa aspek yang perlu ditingkatkan, terutama dalam penerapan prosedur tertulis dan pemanfaatan sistem digital secara menyeluruh. Penelitian ini bertujuan untuk mengetahui pelaksanaan manajemen kearsipan di SMK 2 Mei Bandar Lampung. Penelitian ini menggunakan pendekatan kualitatif dengan metode deskriptif. Penelitian dilaksanakan di SMK 2 Mei Bandar Lampung pada semester genap tahun akademik 2025/2026. Sumber data dalam penelitian terdiri dari data primer dan data sekunder. Data primer diperoleh melalui wawancara dan observasi, sedangkan data sekunder diperoleh melalui dokumen dan arsip yang berkaitan dengan penelitian. Teknik pengumpulan data dilakukan melalui wawancara semi terstruktur, observasi non-partisipatif, dan dokumentasi. Informan penelitian terdiri dari kepala sekolah, staf tata usaha, dan guru yang terlibat dalam pengelolaan arsip di sekolah. Teknik analisis data dilakukan melalui tahap reduksi data, penyajian data, dan penarikan kesimpulan. Uji keabsahan data dilakukan menggunakan triangulasi sumber dan triangulasi teknik. Hasil penelitian menunjukkan bahwa manajemen kearsipan di SMK 2 Mei Bandar Lampung telah dilaksanakan melalui tahap pembuatan, pendistribusian, penyimpanan, penggunaan, serta pemusnahan arsip. Pada tahap pembuatan arsip, kegiatan dilakukan melalui proses pencatatan kebutuhan dokumen, penyusunan surat, hingga pengesahan arsip sebelum digunakan dalam kegiataniii administrasi sekolah. Arsip yang dihasilkan meliputi arsip administrasi sekolah dan arsip pembelajaran yang disimpan dalam bentuk fisik maupun digital. Pada tahap pendistribusian arsip, proses penyaluran dokumen dilakukan melalui pencatatan surat menggunakan buku agenda, lembar disposisi, dan buku ekspedisi. Pada tahap penyimpanan arsip, dokumen dikelompokkan berdasarkan jenis dan tahun penyimpanan untuk memudahkan penataan dan pencarian kembali arsip. Arsip disimpan menggunakan lemari arsip, map, box file, komputer, dan media penyimpanan digital lainnya. Pada tahap penggunaan arsip, dokumen dimanfaatkan sebagai sumber informasi dalam mendukung kegiatan administrasi dan pembelajaran di sekolah. Sementara itu, pada tahap pemusnahan arsip dilakukan pemisahan arsip aktif dan arsip inaktif serta pengurangan arsip yang sudah tidak memiliki nilai guna administrasi. Meskipun seluruh tahapan manajemen kearsipan telah berjalan, pengelolaan arsip di sekolah masih menghadapi beberapa kendala, seperti keterbatasan ruang penyimpanan, belum adanya prosedur tertulis, serta sistem pengelolaan arsip yang masih dilakukan secara sederhana dan belum sepenuhnya terintegrasi secara digital. ABSTRACT This research was motivated by the importance of archive management in supporting the smooth implementation of school administration and providing information needed in educational activities. Archives have an important role as sources of information, organizational memory centers, materials for decision-making, and administrative evidence that must be managed properly so they can be easily retrieved when needed. Good archive management can help improve the effectiveness and efficiency of school administrative activities. SMK 2 Mei Bandar Lampung, as an educational institution, produces various types of archives from administrative and learning activities. In its implementation, archive management at the school has been carried out through several stages, but there are still some aspects that need improvement, especially in the application of written procedures and the comprehensive use of digital systems. This research aimed to determine the implementation of archive management at SMK 2 Mei Bandar Lampung. This research used a qualitative approach with a descriptive method. The research was conducted at SMK 2 Mei Bandar Lampung in the even semester of the 2025/2026 academic year. The data sources consisted of primary data and secondary data. Primary data were obtained through interviews and observations, while secondary data were obtained from documents and archives related to the research. Data collection techniques were conducted through semistructured interviews, non-participant observation, and documentation. The research informants consisted of the principal, administrative staff, and teachers involved in archive management at the school. Data analysis techniques included data reduction, data presentation, and conclusion drawing. Data validity was tested through source triangulation and technique triangulation. The results of the research showed that archive management at SMK 2 Mei Bandar Lampung had been implemented through the stages of archive creation, distribution, storage, use, and destruction. In the archive creation stage, activities were carried out through the process of recording document needs, preparing letters, and validating archives before being used in school administrativev activities. The archives produced included school administrative archives and learning archives stored in both physical and digital forms. In the archive distribution stage, document distribution was carried out through recording letters using agenda books, disposition sheets, and expedition books. In the archive storage stage, documents were grouped based on the type and year of storage to facilitate arrangement and retrieval. Archives were stored using filing cabinets, folders, box files, computers, and other digital storage media. In the archive usage stage, documents were utilized as sources of information to support administrative and learning activities at school. Meanwhile, in the archive destruction stage, active and inactive archives were separated, and archives that no longer had administrative value were reduced. Although all stages of archive management had been implemented, archive management at the school still faced several obstacles, such as limited storage space, the absence of written procedures, and archive management systems that were still carried out simply and not yet fully integrated digitally.

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