ANALISIS PENGELOLAAN KEARSIPAN BERDASARKAN KONSEP LIFE CYCLE OF RECORD DI KEJAKSAAN NEGRI METRO

SYIFA, AULIA ZAHARA (2026) ANALISIS PENGELOLAAN KEARSIPAN BERDASARKAN KONSEP LIFE CYCLE OF RECORD DI KEJAKSAAN NEGRI METRO. Diploma thesis, UIN Raden Intan Lampung.

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Abstract

ABSTRAK Penelitian ini bertujuan untuk menganalisis secara mendalam pengelolaan arsip dinamis inaktif berdasarkan konsep Life Cycle of Record di Record Center Kejaksaan Negeri Metro. Penelitian ini dilatarbelakangi oleh pentingnya arsip sebagai sumber informasi, alat bukti, serta pendukung pengambilan keputusan dalam suatu organisasi, khususnya di instansi penegak hukum. Fokus penelitian ini adalah mengkaji kesesuaian antara praktik pengelolaan arsip dengan tahapan dalam konsep daur hidup arsip yang meliputi penciptaan, penggunaan, penyimpanan, dan pemusnahan. Penelitian ini menggunakan metode kualitatif dengan pendekatan deskriptif untuk menggambarkan kondisi nyata di lapangan secara sistematis dan faktual. Teknik pengumpulan data dilakukan melalui observasi langsung di Record Center Kejaksaan Negeri Metro, wawancara terstruktur dengan dua orang informan yang merupakan pengelola arsip, serta dokumentasi yang berkaitan dengan kegiatan kearsipan. Data yang diperoleh kemudian dianalisis menggunakan teknik analisis data kualitatif yang meliputi reduksi data, penyajian data, dan penarikan kesimpulan. Untuk menjamin keabsahan data, penelitian ini menggunakan triangulasi teknik, sehingga data yang dihasilkan lebih valid dan dapat dipertanggungjawabkan. Hasil penelitian menunjukkan bahwa pengelolaan arsip dinamis inaktif di Record Center Kejaksaan Negeri Metro belum sepenuhnya berjalan secara optimal dan belum sepenuhnya sesuai dengan konsep Life Cycle of Record. Pada tahap penciptaan, arsip telah dihasilkan sesuai dengan kebutuhan organisasi dan kegiatan administrasi yang berlangsung. Pada tahap penggunaan, arsip telah dikelola dengan memperhatikan aspek keamanan melalui pembatasan akses hanya kepada pihak tertentu. Namun, pada tahap penyimpanan masih ditemukan beberapa kendala, seperti penggunaan media penyimpanan yang belum sesuai standar, keterbatasan fasilitas. Selain itu, pada tahap penyusutan, kegiatan pemusnahan arsip belum dilakukan dan masih terbatas pada pendataan arsip, sehingga menyebabkan penumpukan arsip. Oleh karena itu, diperlukan peningkatan dalam aspek sumber daya manusia, sarana dan prasarana, serta penerapan standar kearsipan agar pengelolaan arsip dapat berjalan lebih efektif, efisien, dan sesuai dengan prinsip daur hidup arsip. Kata Kunci: arsip dinamis inaktif, kejaksaan negeri metro, life cycle of record, pengelolaan arsip, record center.ABSTRACT This study aims to analyze in depth the management of inactive dynamic records based on the Life Cycle of Record concept at the Record Center of the Metro District Attorney’s Office. This research is motivated by the importance of records as sources of information, legal evidence, and support for decision-making processes within an organization, particularly in law enforcement institutions. The focus of this study is to examine the conformity between archival management practices and the stages in the records life cycle, which include creation, use, storage, and disposition, as well as to identify the obstacles encountered in their implementation. This study employs a qualitative method with a descriptive approach to describe actual conditions in the field in a systematic and factual manner. Data collection techniques were carried out through direct observation at the Record Center, structured interviews with two informants who are records managers, and documentation related to archival activities. The data obtained were analyzed using qualitative data analysis techniques, including data reduction, data presentation, and conclusion drawing. To ensure data validity, this study applied source and technique triangulation, so that the findings are reliable and accountable. The results show that the management of inactive dynamic records at the Record Center of the Metro District Attorney’s Office has not been fully optimal and is not entirely in accordance with the Life Cycle of Record concept. At the creation stage, records have been produced in accordance with organizational needs and administrative activities. At the usage stage, records management has implemented security measures through restricted access to authorized personnel. However, at the storage stage, several issues were identified, such as the use of non-standard storage media, limited facilities, and a relatively simple indexing system. In addition, at the disposition stage, records destruction has not been carried out comprehensively and remains limited to data recording, resulting in the accumulation of records. Therefore, improvements are needed in terms of human resources, facilities and infrastructure, as well as the implementation of archival standards to ensure more effective and efficient records management in accordance with the records life cycle principles. Keywords: district attorney’s office, inactive dynamic records,life cycle of record, record center, records management.

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